Terms and Conditions - Printable Version

Terms and Conditions - MLS Media packages

Last Updated: February 2026

These Terms and Conditions ("Terms") govern all photography, videography, drone, floor plan, virtual tour, and related real estate media services provided by Coastal Living Photography ("CLP," "we," "us," or "our"), a Florida-based real estate media company. By booking, commissioning, downloading, or using any media produced by CLP, the client ("Client," "you," or "your") agrees to these Terms.

1. Services

CLP provides professional real estate photography and media services, including but not limited to still photography, aerial/drone photography and video, floor plans, virtual tours, and custom property web pages (collectively, "Media"). Services are provided pursuant to the booking confirmation and package selected by the Client.

2. Copyright and Ownership

All Media produced by CLP are protected under United States Copyright Law (17 U.S.C. § 101 et seq.).

• CLP retains full and exclusive copyright ownership of all Media at all times.

• No copyright is transferred to the Client unless expressly agreed to in writing and signed by CLP.

• Any rights granted to the Client are strictly licensed rights, not a sale of the Media.

3. Standard License (Included Use)

Unless otherwise stated in writing, CLP grants the Client a limited, non-exclusive, non-transferable license to use the Media solely for:

• Marketing the specific property photographed

• MLS listings and MLS-affiliated websites (including IDX feeds)

• Realtor and brokerage websites

• Print marketing directly related to the property

• Social media marketing of the property

This license:

• Applies only to the listing period of the photographed property

• Automatically terminates upon sale, lease, withdrawal, or expiration of the listing

• Is valid only for the listing agent and brokerage of record

• Does not transfer to subsequent agents, homeowners, builders, developers, stagers, designers, or other third parties

Use of the Media must comply with applicable MLS rules, MLS subscriber agreements, and brokerage compliance policies.

4. Extended Use License (Optional / Additional Fee)

Any use beyond the Standard License requires an Extended Use License, which must be purchased separately.

Extended Use includes, but is not limited to:

• Portfolio use beyond the active listing period

• Ongoing branding or evergreen marketing

• Builder, developer, or community-wide marketing

• Print ads, billboards, magazines, or large-format signage

• Transfer or sublicensing to third parties (including sellers, builders, or designers)

Extended Use is not granted automatically and is valid only if explicitly approved in writing by CLP and paid in full.

4A. Relisting / Agent Change Provision

We understand that listings sometimes change hands.

• If a property is relisted with a different agent or brokerage, the original license does not transfer automatically

• The new agent or brokerage must obtain a new license from CLP before using the Media

• The original listing agent may continue to use the Media only while they are the active listing agent

To keep things simple, CLP offers relisting licenses at a reduced rate when the same property and existing Media are reused.

5. Prohibited Uses

The Client may not, under any circumstances:

• Sell, sublicense, assign, or transfer the Media to any third party without written consent

• Allow reuse of the Media by another agent, team, or brokerage without an Extended Use License

• Use the Media for properties other than the one originally photographed

• Alter, composite, or heavily manipulate the Media in a way that misrepresents the property

• Remove metadata, watermarks, or copyright notices

• Claim authorship or copyright ownership of the Media

Any MLS-required resizing, cropping, or minor adjustments that do not materially alter the Media are permitted.

6. Artificial Intelligence (AI) Use Prohibition

Strictly prohibited:

The Media may not be used for any artificial intelligence or machine learning purposes, including but not limited to:

• Training AI models

• Feeding datasets for generative AI systems

• Creating AI-generated marketing materials

• Image synthesis, style transfer, or automated derivative works

• Uploading to any platform or software that uses content for AI training or algorithmic learning

This prohibition applies regardless of whether the AI use is commercial, internal, experimental, or promotional. Any AI-related use requires prior written consent from CLP and may involve additional licensing fees.

7. Drone and Aerial Services

All drone operations are conducted in compliance with FAA Part 107 regulations.

• CLP operates drones only when conditions are legal, safe, and permissible

• Weather, airspace restrictions, TFRs, or FAA limitations may require modification or cancellation of aerial services

• No guarantees are made regarding specific angles, altitudes, or compositions

• Refunds for drone services are limited to the drone portion of the booking if flight is not legally possible

The Client represents that they have authority to permit aerial photography of the property and acknowledges that CLP is not responsible for third-party objections or restrictions.

8. Client Responsibilities

The Client is responsible for:

• Ensuring the property is prepared and ready at the scheduled time

• Securing permissions from property owners, HOAs, or governing bodies

• Confirming accuracy of listing details and property representations

CLP is not responsible for delays or reshoots due to unprepared properties.

9. Payment Terms

• Payment terms are as agreed at booking

• Media will not be released until payment obligations are satisfied, unless otherwise stated

• Late payments may result in license revocation and additional fees

Failure to remit payment may result in collection actions, late fees, and suspension of future services.

10. Limitation of Liability

To the maximum extent permitted under Florida law:

• CLP’s liability is limited to the amount paid for the specific service

• CLP is not liable for indirect, incidental, or consequential damages

• CLP does not guarantee sale, lease, or performance outcomes

11. Indemnification

The Client agrees to indemnify and hold harmless CLP from any claims, damages, or liabilities arising from:

• Unauthorized use of the Media

• Violations of these Terms

• Client misrepresentations or third-party disputes

12. Governing Law and Venue

These Terms are governed by the laws of the State of Florida, without regard to conflict-of-law principles. Any legal action shall be brought exclusively in a court of competent jurisdiction in Florida.

13. Severability

If any provision of these Terms is found unenforceable, the remaining provisions shall remain in full force and effect.

14. Acceptance

Booking services, downloading Media, or using any Media constitutes acceptance of these Terms in full.

License Summary (Plain-English Overview)

This summary is provided for convenience only. The full Terms above control.

What you get:

• A license to use the photos and media to market your specific listing

• Use on MLS, IDX sites, your website, print materials, and social media

• Coverage for the duration of your active listing

What’s not included:

• Reuse by another agent or brokerage

• Use after the listing is sold, withdrawn, or expires

• Builder, developer, or long-term branding use

• AI training or AI-generated marketing of any kind

Good to know:

• If a listing changes agents, the new agent just needs their own license

• Extended or relisting licenses are available and usually discounted

• We’re always happy to help you stay compliant with MLS and brokerage rules

Our goal is to protect everyone involved while making great marketing easy.

Terms and Conditions – Rental Property Media

Last Updated: April 2026

These Terms and Conditions ("Terms") govern all photography, videography, drone, and related media services provided by Coastal Living Photography ("CLP," "we," "us," or "our") for rental properties, including vacation rentals, short-term rentals (STR), long-term rentals, and listings on platforms such as Airbnb and VRBO.

By booking, purchasing, downloading, or using any media produced by CLP, the client ("Client," "you," or "your") agrees to these Terms.

1. Scope of Services

CLP provides professional real estate media services, including but not limited to still photography, aerial/drone imagery, video, and virtual tours (collectively, "Media"). Services are delivered based on the package selected at booking.

2. Copyright Ownership

All Media created by CLP are protected under United States Copyright Law.

  • CLP retains full and exclusive copyright ownership of all Media

  • No copyright is transferred to the Client

  • The Client receives a license to use the Media as outlined below

3. Rental Use License (Included Use)

CLP grants the Client a non-exclusive, non-transferable license to use the Media for marketing and promoting the specific rental property photographed.

Permitted uses include:

  • Vacation rental listings (Airbnb, VRBO, direct booking sites, etc.)

  • Property management websites

  • Long-term rental listings and advertising

  • Social media and digital marketing for the rental

  • Print marketing directly related to the rental property

This license:

  • Remains valid as long as the Client retains ownership or management control of the property

  • Is limited to the specific property photographed

  • Applies only to the Client (owner or property manager of record)

4. Ownership Change / Transfer of Rights

If ownership of the property changes:

  • The license automatically terminates upon transfer of ownership

  • The new owner or manager must obtain a new license from CLP to use the Media

If property management changes:

  • The license does not automatically transfer to a new property manager

  • A new license must be obtained, though discounted transfer licenses may be available

5. Extended and Commercial Use

Any use beyond standard rental marketing requires an Extended Use License, including but not limited to:

  • Brand-wide or portfolio marketing unrelated to the specific property

  • Commercial advertising campaigns beyond the rental listing

  • Use by third parties such as designers, builders, or tourism boards

Extended use must be approved in writing and may require additional fees.

6. Prohibited Uses

The Client may not:

  • Sell, sublicense, or distribute the Media to third parties without permission

  • Allow use of the Media by another property or listing

  • Use the Media after ownership or management rights end

  • Claim authorship or copyright ownership

  • Use the Media in a misleading, deceptive, or unlawful manner

7. Artificial Intelligence (AI) Restrictions

The Media may not be used for:

  • Training artificial intelligence or machine learning models

  • Generating AI-based marketing content or derivative works

  • Uploading to platforms that use content for AI training

Any AI-related use requires prior written approval from CLP.

8. Drone and Aerial Media

All drone operations are conducted in accordance with FAA regulations.

  • Flights are subject to weather, safety, and airspace restrictions

  • CLP reserves the right to modify or cancel drone services if conditions are not compliant

  • No guarantee is made regarding specific aerial compositions

9. Client Responsibilities

The Client is responsible for:

  • Ensuring the property is clean, staged, and ready at the time of the shoot

  • Securing all necessary permissions for photography

  • Ensuring listing accuracy and proper representation of the property

10. Payment Terms

  • Payment is due as agreed at booking

  • Media delivery may be withheld until payment is received

  • Late payments may result in fees and/or suspension of license rights

11. Use by CLP (Portfolio & Marketing)

CLP retains the right to use all Media for:

  • Portfolio display

  • Website and social media marketing

  • Advertising and promotional materials

  • Industry competitions and publications

This use does not require additional consent or compensation to the Client.

12. Limitation of Liability

To the maximum extent permitted by law:

  • CLP’s liability is limited to the amount paid for services

  • CLP is not responsible for business performance, bookings, or rental income

  • CLP is not liable for indirect or consequential damages

13. Governing Law

These Terms are governed by the laws of the State of Florida.

14. Acceptance

Use of the Media constitutes full acceptance of these Terms.

Coastal Living Photography

Florida, USA